Typically when you copy and paste data from Excel to Word you get the ugly scientific notation that Excel uses, of the kind 3.23E+03 or 6.29E-07, which are hard to read, at least if you have been thaught that it should really be written like 3.23×103.
Re-formatting by hand is tedious and can be really time consuming of you have many entries. Therefore I created a macro that will automatically look for all #.##E+-# and replace them with the more pleasantly looking #.##×10# . You can copy the below code and insert in the VBA editor as a new macro.
[code] Sub scientificnotation() ’ put in general form Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = ”([0-9.]@)E([-+0-9]@)([0-9]{2;3})” .Replacement.Text = ”\1## × 10##\2\3##” .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = True End With Selection.Find.Execute Replace:=wdReplaceAll ’ take out leading 0 exponents Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = ”##+0” .Replacement.Text = ”##+” .Forward = True .Wrap = wdFindContinue .Format = True .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = False End With Selection.Find.Execute Replace:=wdReplaceAll ’ take out + exponents Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = ”##+” .Replacement.Text = ”##” .Forward = True .Wrap = wdFindContinue .Format = True .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = False End With Selection.Find.Execute Replace:=wdReplaceAll ’ take out leading 0 exponents for negative numbers Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = ”##-0” .Replacement.Text = ”##-” .Forward = True .Wrap = wdFindContinue .Format = True .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = False End With Selection.Find.Execute Replace:=wdReplaceAll ’ free up ×10 Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = ”## × 10##” .Replacement.Text = ”×10##” .Forward = True .Wrap = wdFindContinue .Format = True .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = False End With Selection.Find.Execute Replace:=wdReplaceAll ’ elevate exponents Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find.Replacement.Font .Superscript = True .Subscript = False End With With Selection.Find .Text = ”##([-+0-9]@)##” .Replacement.Text = ”\1” .Forward = True .Wrap = wdFindContinue .Format = True .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = True End With Selection.Find.Execute Replace:=wdReplaceAll End Sub [/code]
This macro can also be installed through the macro enable Word template below. Just download and put in the auto load folder for Word.